Run sheet
The sequence is fixed. The clock is computed from your config.
Event size — everything below recomputes
500 players · 2 registration lanes · door queue clears in 2h 05m · build and load-out scaled to 16 tables
Registration
Set your registration capacity to 715.
Capping at your 500-player target under-fills the room: at 30% no-show you would seat only 350 people.
Waitlist buffer
108
Heads in building
719
Peak concurrent
324
Crew
19
The schedule overruns doors-close (17:00) by 1h 33m. Finals are a fixed anchor — compress the open play window or add tables.
Bracket window shown is bare play time. Add 12–15% slack before publishing it: 2h 33m realistic.
| Time | Duration | Item | Owner | Screen | Notes |
|---|---|---|---|---|---|
| Load-in & build | |||||
| 05:15 | 1h 00m | Freight arrives, tables offloaded | Ops lead | Off | Check every table against the manifest before the truck leaves. |
| 06:15 | 1h 30m | Fleet laid out to floor plan, wraps applied | Ops + crew | Off | Sponsored tables in their agreed positions; finals table under the screen. |
| 07:45 | 45m | AV, screen and leaderboard test | AV / screen op | Test card | Test the leaderboard with dummy data, not on the day's first match. |
| 08:30 | 30m | Crew briefing and kit issue | Producer | Crew slide | Ten-second rules script; every host says the same thing. |
| Open Play | |||||
| 09:00 | 2h 05m | Doors open, registration desk live | Front of house | Welcome loop | Wristbands by streak group; no queue longer than two tables. |
| 11:05 | 10m | MC welcome and the 10-second rule | MC | Rules card | One demo game on the finals table. Never longer than three minutes. |
| 11:15 | 4h 00m | Open play — winner stays on, streaks logged | Tournament director | Live leaderboard | Hosts rotate queues; refs not required in open play. |
| Qualification & bracket | |||||
| 15:15 | 20m | Seeding cut — top streaks called to the board | Tournament director | Qualified field | Publish the field before you publish the draw. Never re-open the cut. |
| 15:35 | 2h 13m | Bracket rounds in heats | Tournament director + refs | Bracket + heat clock | Round one is the bottleneck — everything else halves. |
| Finals & close | |||||
| 17:48 | 20m | Semi-finals on the finals table | MC + refs | Live match | Clear the floor around the finals table before the semis, not during. |
| 18:08 | 25m | Final and trophy presentation | MC + title partner | Live match → champion | Fixed anchor. Compress upstream, never this. |
| 18:33 | 20m | Partner thanks, closing reel, doors close | Producer | Closing reel | Content team pushes the first clips before the room empties. |
| Load-out | |||||
| 18:53 | 1h 30m | Fleet de-wrapped, packed, freight collected | Ops lead | Off | Photograph any damage at the table, not at the depot. |
Crew — 19 people
6 fixed core · 2 table hosts · 6 referees · 2 front of house · 2 F&B · 1 floor marshals